Ten intelligent apps to transform your employees’ working day

POSTED: 25th January 2016
IN: Guides

How your employees work has a direct impact on your business. You want your staff to be as motivated, engaged and productive as possible.

One of the simplest ways to do this is to give your employees the tools they need to do their jobs more efficiently. Here are ten intelligent apps that could transform everyone’s working day.

Collaborative productivity apps


There are lots of different to-do list managers out there, but stands out from the crowd. Sync your to-do lists and tasks across multiple devices and set notifications to make sure you stay updated. can also be used for project management, allowing multiple users to collaborate, share information and discuss tasks.

Price: Free or £19 per year for ‘Premium’ or ‘Business’

Available on Mac, iPhone, Android, Chrome and online

2)   Dropbox

While it may not be particularly new, Dropbox is one of the most popular online storage apps around. With it, you and your employees can store, access and share important files and documents via your computer, tablet or smartphone. The service is free to use, with the option to pay to increase the amount of storage space you have.

Price: Free (2GB of storage), £7.99 per month for ‘Pro’ (1TB of storage) or £11 per user per month + tax for ‘Business’ (Unlimited storage)

Available on Mac, PC, iPhone, iPad, Android, Windows, BlackBerry and Kindle Fire

3)   Google Hangouts

Google Hangouts offers a simple way to improve employee communication. Users can create group conversations, or host video calls with up to 100 participants, allowing remote teams to communicate with each other from multiple different locations.

Price: Free

Available for iPhone, iPad, Android and online

Individual productivity apps

4)   RescueTime

RescueTime is perfect if you’re easily distracted. The app tracks your online activity and gives you a breakdown of where you’re spending your time. You can even set daily productivity goals or block access to certain sites.

Price: Free or £50 per year for ‘Premium’

Available on Mac, PC, Linux, Chrome and Android

5)   Evernote

Evernote is an online note-taking app, which allows you to store text, images, audio and videos, and access them via your computer, tablet or smartphone. Evernote integrates with hundreds of other apps and services, so you can customise it for your needs.

Price: Free, £19.99 per year for ‘Plus’ or £34.99 per year for ‘Premium’

Available for Mac, PC, iPhone, iPad, Android and Windows

6)   Microsoft Outlook

Email is one of the biggest time wasters there is, but it’s also unavoidable. To improve productivity, you need to get your email under control, and the latest Microsoft Outlook app can do just that. With a variety of intuitive features, like Dropbox integration and customisable quick-swipe options for archiving and scheduling emails, Microsoft Outlook can completely change the way you deal with emails.

Price: Free

Available for iPhone, iPad, Android, Windows and online

7)   Focus Booster

Focus Booster is an app that utilises the pomodoro technique, a popular time management tool. The idea is that you remove all distractions and focus on a specific task for 25 minutes. After this period you take a 5 minute break, then start again on a different task. It’s designed to help you focus and improve productivity.

Price: Free, £23 per year for ‘Individual’ or £38 per year for ‘Professional’

Available for Mac and PC

8)   Pocket

It’s easy to get distracted when you’re online, with so many websites and articles all fighting for your attention. Pocket allows you to save articles and web pages to a reading list, which can be accessed online or offline anytime. This way any potential distractions can be saved for later.

Price: Free or £31 per year for ‘Premium’

Available for Mac, iPhone, iPad, Android, Chrome or online

9)   Concur

Concur is a quick and easy way to capture, submit and approve business expense claims. You can take photos of receipts on your smartphone or use electronic receipts to automatically populate expense claims.

Price: Varies

Available for iPhone, iPad, Android, Blackberry and online

10)         IFTTT

IFTTT, short for ‘If This Then That’, is a unique tool that enables you to create ‘recipes’ to link and automate your favourite apps, websites and services. For example, you could set it so that any email attachment you receive is automatically saved to your Dropbox. You can create your own custom recipes, or choose from ones created by other users.

Price: Free

Available for iPhone, iPad, Android and online

Do you have a favourite app that you use in your business and that just can’t live without? Let us know via Twitter.

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